Zoom AI Companion
Zoom’s AI Companion meeting summary and smart recording highlights can now be enabled on your UT Zoom account.
UT Zoom is currently configured with the following security options enabled for Zoom AI Companion:
Zoom Model Only (ZMO)
Zero Data Retention (ZDR)
These features allow for a more private, secure experience with Zoom AI features, but you may see limitations in features and output. We will continue to test and monitor and feedback on your experience is appreciated.
As with any AI tools, all UT Zoom users are expected to practice acceptable use of AI Tools when hosting or attending Zoom events utilizing Zoom AI Companion features.
How to activate AI Companion on your account
Go to your web portal account settings (click “Settings” in the left panel) and look for the AI Companion tab. From here, you can enable and customize Meeting Summary and Smart Recording Highlights.
Meeting Summary
Meeting Summary with Zoom AI Companion uses AI technology, which may include third-party models, and allows meeting hosts to initiate an AI-generated summary of their meeting. When the host enables this feature in a meeting, participants may automatically receive a summary after the meeting ends, if the host chose to share the summary with participants. Meeting Summaries are supported in more than 30 languages.
You can customize Meeting Summary to include the following information to add context to your summaries:
Shared Screen content with OCR, which will scan shared screen content using Optical Character Recognition to generate relevant information for the summary from shared screen content
Use Meeting chat messages, which will include meeting chat information as part of the summary to provide context.
Smart Recording
Smart Recording brings the power of Zoom AI Companion to cloud recordings, allowing you to organize your cloud recording into sections called smart chapters, get the key takeaways in a quick and digestible format through recording highlights, identify action items to take after the meeting or webinar with next steps, and even provide the host analytics on key meeting and conversation factors, including talk speed, talk-listen ratio, longest spiel (or monologue), filler word usage, and patience.. This feature is especially useful for long meetings and webinars – such as a lecture, brainstorming session, or company all-hands – where you may want to divvy up the recording for easier viewing.
How to start Meeting Summary as the host
Once Meeting Summary has been enabled in the AI Companion settings, the host can enable AI Companion in meeting using the following steps.
Start a meeting from the Zoom desktop client.
On the in-meeting controls, click Summary .
The meeting summary will begin to be generated, and participants will see a notification informing them that Meeting Summary is active.
Click Stop Summary to end generating the summary of the current meeting.
Once the meeting has ended, the meeting summary will be finalized and sent out shortly for viewing.
External 3rd party AI Bots in UT Zoom Meetings
By default, meetings created on UT Zoom will require authentication for all participants and will not allow external accounts including AI bots. However, if you have disabled authentication requirements (or allowed non-UT Zoom accounts with "Sign in to Zoom" selected), you may receive Waiting Room notifications that a bot (such as OtterPilot) is requesting to be allowed in.
- You may deny AI bots or any other external guests' requests ad hoc if your Waiting Room automatically places external accounts in the Waiting Room.
- If a bot enters your meeting, you may remove it manually by clicking Remove next to the bot's name. This will dismiss a participant from the meeting. They won't be able to rejoin unless you allow participants to rejoin
- You can block specific bots by using the section below to block Domains from entering your meetings.
Blocking AI bots from your public meetings and webinars
1. Go to your Zoom settings
2. In the meeting tab, search "Block users in specific domains from joining meetings and webinars" and enable the slider
3. Click the pencil icon to edit the list and include the domains of the AI accounts that may be attempting to join (example: "otter.ai, read.ai")
4. Click Save
